Day of Wedding Coordinating Services

Hiring a day of coordinator will help to alleviate a lot of the stress associated with the final days of planning as well as reduce the pressure often associated with day-of logistics. A wedding couple should be able to enjoy their special day, not worry about their planned details and their execution on the day of the wedding!

 

 We are there to take over on the day of the wedding to ensure that all details planned, are executed.

 

Benefits: Essential for any couple who wants to do most of the planning themselves, however they prefer a professional to execute all of their hard work and planning so they can relax and enjoy themselves.

As your coordinator, we will jump into the process a few weeks to a few months prior the big day.

We become a resource for them and remove some stress as they know we are just a phone call or text away! From the time of the contract, we do monthly check-ins, 

As the wedding day approaches, we construct a detailed timeline and run of show for the day of the wedding, confirm and manage all wedding vendors, and become their point of contact. We monitor and setup the wedding details, organize the bridal party and family for the ceremony as well as do damage control for anything that might come up on the day of the wedding. Think of day of coordinators as your own personal wedding day ninja! 

Yes, we have day of wedding coordinator packages to fit most budgets! The Peace of Mind Package, is perfect for the couple who has completed their planning (or plans to do so) and is looking for a Wedding Day Coordinator to execute their vision and those services typically begin 1-3 months out from their wedding date.

The Peace of Mind Package includes the following services

  • 2-3 in person meetings – one of which will be the venue walk through. We want to learn your wedding vision inside and out!

  • Complete wedding management and day-of execution for up to 12hrs.

  • Review all your vendor contracts as needed to understand exactly what will be arriving day of.

  • Venue walk-through to go over details of the wedding day.

  • Unlimited contact via email from the time of contract. Any phone and  video chats need to be pre-scheduled ~ We are always here for you!

  • Monthly email check-ins to ensure discussed details are going as planned.

  • Timeline creation and run of show of wedding day details and distributed to vendors. – we keep everyone in check!

  • Vendor management – we will coordinate with all contracted wedding vendors listed on your DMS vendor form and confirm their arrival times, get insurance info, meal counts, confirm services booked and any other important details, at least 1 week or more prior to the wedding.

  • Greet wedding vendors and be point of contact the day of your wedding ~ this way no one is bothering you will questions or concerns!

  • Distribute bouquets & pins corsages to bridal party, attendants & family members.

  • Cue Best Man, Maid of Honor, Parents and honored guests when they are about to give toasts.

  • Assist with bridal party and family for photographs ~ things could get crazy and they may need some guidance, we will be there to help if needed.

  • Set-up and styling of all wedding elements ~ this is key to having your vision come to life! (Escort cards, favors, guest books, table numbers, photo booth props, DIY elements, etc.)*

  • Direct ushers and helpers with seating and program distribution.

  • Professional Day of Wedding Coordinator onsite for up to 12 hours of wedding day management ~ every wedding includes (1)  wedding coordinator.

A la carte services and extras include the following:

  • Rehearsal practice for wedding party and family (Choreographed).

  • Assistance in assembling and sending out wedding invitations.

  • Second wedding coordinator on site day of.

  • Return of tuxedos and other rental items after the wedding.

  • Out-of-Town guest bags — assembly and packaging.

  • Dress Fitting Attendance

  • Assembly and packaging of wedding favors.

  • Gift transport and delivery.

  • DIY Projects — we would LOVE to help with your D.I.Y. projects!

  • Sending out of Thank You cards to attended guests.

  • Help with the printing of DIY invitations / agendas / menus (not design).

  • Extra hours for your wedding day coordinator.

  • Don’t see what you need, just ask us about it, we will accommodate!

Web Design By

VIRGIL ODELL LOGO.png